Planday, now part of Xero, is a polished per-user scheduling platform: from £2.99 per person per month with a five-user minimum, more on the higher plans. For a team of 12 that is about £36 a month before add-ons. BatchStaff is £10 a month at any size.
| Staff | Planday | BatchStaff |
|---|---|---|
| 5 | £14.95 / mo from, per user, per month | £10 / mo flat |
| 12 | £35.88 / mo from, per user, per month | £10 / mo flat |
| 25 | £74.75 / mo from, per user, per month | £10 / mo flat |
Planday pricing from its own pricing page, July 2026, at the published entry rate; your real cost depends on tier and add-ons. Quote-only means no published price, so none is shown. BatchStaff prices exclude VAT.
If your payroll runs in Xero and you want the two joined at the hip, Planday is the natural choice and the per-user price may be worth it. If you want the rota built for you, one price, and UK compliance in the same app, BatchStaff.
From £2.99 per user per month on the Starter plan with a minimum of five users, rising on Plus and Pro. A team of 12 starts at about £36 a month.
BatchStaff exports a Xero-formatted timesheet CSV, with holiday accrual, that Xero payroll imports. A direct API integration is on the roadmap as a later item.